• District 36
  • Hubbard Woods School
  • PTO Resources
    • About the PTO
    • Committee Chair Resources
    • Executive Committee Meetings
    • Forms and Resources
    • PTO Committees
  • Contact Us

Hubbard Woods PTO

Bringing parents & teachers together to benefit the school, its students & their families.

Note: We can only provide details about PTO-coordinated events on this web site.
​For details about school-sponsored events, please contact Lois Peterson. 
  • Volunteering
    • Idea Lab
    • Lunch Recycling
    • PTO Committee Sign-up
  • Events
    • Bingo Night
    • Book Fair
    • Fall Luncheon
    • Field Day
    • Fourth Grade Farewell
    • Grand Receipts Challenge
    • Hubbard Woods Social
    • Mayfest
    • STEAM Night
    • Staff Appreciation Week
  • Student Programs
    • Bike Rodeo
    • Chess Wizards
    • Girls on the Run
    • World Travelers
  • Parent Resources
    • About Hubbard Woods
    • Back to School
    • Community Resources
    • District Calendar (Printable)
    • District 36 Web Site
    • Green Initiatives
    • Hubbard Woods School Directory
    • Kiddos Catering
    • Pizza Fun Lunch
    • Spirit Wear
    • Traffic Flow Patterns
You are here: Home / PTO Resources

Hospitality

Each committee/PTO member is responsible for providing refreshments (water bottles/coffee) at meetings and events.  Committee budgets have been adjusted as necessary to reflect this expectation.

Check the PTO closet first for beverages/snacks leftover from a previous event.  If you have leftovers from your event, please store in the closet for other committees to use.

When a member of the PTO Exec Board hosts a monthly meeting, they cover their own refreshments cost.

 

Finances

A few notes if your committee handles monetary transactions:

1.     Checks should be made payable to “Hubbard Woods PTO”
2.     Please do not hold onto checks:  Give them to the Assistant Treasurer, for deposit ASAP.  No check should be held longer than 30 days from the time it is dated.
3.     If you need to be reimbursed for purchases please submit your receipts and the check reimbursement form to the Treasurer, in a timely manner.  There is a check request folder in the PTO filing cabinet in the main office.  You may also request an electronic copy of the reimbursement form from the PTO President, or from either of the Treasurers.  Please note: reimbursements cannot be made after June 30.  This is strictly enforced by our tax auditor.

Forms and Resources

Forms and Official Documents
The following can be found in the PTO Filing Cabinet in the main office:

  1. Tax Exempt letter (download)
  2. Check Reimbursement form (download)
  3. Your Committee Folder

Resources for Committee Chairs:

  • Communication Options
  • Materials and Supplies
  • Finances
  • Hospitality
  • Room Reservations

 

Materials and Supplies

Before purchasing supplies for your committee please check the following locations as we may already have what you need!  Also, in keeping with the school’s Green Initiatives, please try to use recyclable and reusable products when possible. The environmental committee chair is a wonderful resource for ideas (and help!) in this area.  For instance, in past years this person has worked closely with the Mayfest team to implement a number of sustainability initiatives.

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Communications

There are a number of ways to promote your events/activities and otherwise communicate with the Hubbard Woods School community.

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PTO Committee Sign-up

Hubbard Woods School needs parents to lend their time and talents by joining one (or more!) of our many committees. Please consider signing up before the start of the next school year, so committee chairs can get a sense of their committee and get things moving! That said, you can join a committee at any point during the year.

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Executive Committee Meetings

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Contact Us

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PTO Committees

For a current list of Volunteer Committee Chairs, please click here.

The PTO is open to all Hubbard Woods families. Members of the Executive Board are slated and elected in the spring. Committee chairs are appointed prior to the start of the next school year. Parents interested in becoming involved and volunteering on any the committees can do so at any time by contacting the PTO via email hubbardwoodspto@gmail.com.

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Recent Posts

The Mayfest Team Is Collecting Raffle Items

Bike Rodeo: May 23

Register for Chess Wizards

Save the Date for Mayfest 2018

Grand Receipts Collecting is Underway

Pizza Fun Lunch

Kiddos Catering

Volunteer Opportunities

IdeaLab

Lunch Recycling

Upcoming Events

for Hubbard Woods & D36

April 24, 2018
  • 7:15 pm: School Board Meeting

    Beth Carmody is coming in from DC, she may or may not make it back in time for the meeting.

April 25, 2018
  • 3:45 pm: Resource Center for Core Team Meeting

    Linda Wehrheim

April 27, 2018
  • 11:25 am: Pizza Fun Lunch

May 3, 2018
  • HW Camp Edwards Gr. 4 outdoor ed

May 4, 2018
  • HW Camp Edwards Gr. 4 outdoor ed

May 11, 2018
  • 8:30 am: First Visit Gr. 1 Classrooms

  • 11:25 am: Pizza Fun Lunch

May 20, 2018
  • 11:00 am: HW Mayfest

    Mayfest

May 22, 2018
  • 3:15 pm: Incoming Kindergartner Open House and Visits

  • 7:15 pm: School Board Meeting

May 23, 2018
  • 9:00 am: Views, Visions & Verifications

  • 3:30 pm: Bike Rodeo On HW Playground with Winnetka Police Department

May 25, 2018
  • HALF DAY INSTITUTE - PM

  • 8:30 am: 11:10 Kindergarten and 11:25 Gr. 1-4 Dismissal - PM Teacher in-service

  • 8:50 am: Grade 4 Shadow Day at SK

May 28, 2018
  • No School - Memorial Day observed

  • NO SCHOOL

May 30, 2018
  • 8:30 am: HW Field Day

    Field Day

  • 11:30 am: PTO-sponsored Pizza lunch for all students

  • 3:30 pm: HW Graduating Seniors Reception

    Graduating Seniors Reception

June 1, 2018
  • 11:25 am: Pizza Fun Lunch

 

 

  • District 36
  • Hubbard Woods School
  • Student Programs
  • Events
  • Volunteering
  • PTO Resources
  • Parent Resources

© 2018 Hubbard Woods Elementary School PTO | 1110 Chatfield Road • Winnetka, IL • 60093 | p: 847-446-0920 • f: 847-501-6124
PTO-Related Questions or Concerns: hubbardwoodspto@gmail.com
Web Site Support:

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  • Volunteering
    • Idea Lab
    • Lunch Recycling
    • PTO Committee Sign-up
  • Events
    • Bingo Night
    • Book Fair
    • Fall Luncheon
    • Field Day
    • Fourth Grade Farewell
    • Grand Receipts Challenge
    • Hubbard Woods Social
    • Mayfest
    • STEAM Night
    • Staff Appreciation Week
  • Student Programs
    • Bike Rodeo
    • Chess Wizards
    • Girls on the Run
    • World Travelers
  • Parent Resources
    • About Hubbard Woods
    • Back to School
    • Community Resources
    • District Calendar (Printable)
    • District 36 Web Site
    • Green Initiatives
    • Hubbard Woods School Directory
    • Kiddos Catering
    • Pizza Fun Lunch
    • Spirit Wear
    • Traffic Flow Patterns
  • PTO Resources
    • About the PTO
    • Committee Chair Resources
    • Executive Committee Meetings
    • Forms and Resources
    • PTO Committees
  • Contact Us