There are a number of ways to promote your events/activities and otherwise communicate with the Hubbard Woods School community.
1. The Item
The Item is sent out every two weeks as an e-Newsletter to all HW families and faculty. The parent e-mail address listed on your child’s initial school registration is the e-mail that will receive The Item — unless you request an additional e-amil address be added to our list. Parents should check their SPAM folders to make sure The Item is making it to their inbox. Content requests/submissions should be sent via email to email@example.com. (Please note: The Item typically does not promote events outside of the school/district). Please see The Item schedule for due dates and publish dates. Any questions should be directed to the current vice president of communications, or PTO president or vice president.
2. HW PTO Website (http://www.hubbardwoods36pto.org).
The Hubbard Woods School PTO Website serves as the main source of information regarding all things related to the PTO. This resource is intended to give parents an easy-to-navigate reference point for key dates, important school information, etc. The website will also provide more in-depth information about the PTO and its committees, events and activities.
You can make posters for your school event using your own word processing documents and the poster maker in the Resource Center. Instructions are posted in the RC or ask the RC director for help. You can hang posters on the PTO bulletin board outside of the main office but please get permission from the front office/desk before hanging them anywhere else within the school.
4. Outdoor Message Boards
The PTO owns sandwich boards that may be placed on the sidewalk facing the carpool lines at the front of the school, Muscleman and at the kindergarten drop-off. The boards are typically kept in the PTO closet at the back of the auditorium — or check with the front desk as to their whereabouts. Only liquid chalk pens are to be used on the boards; these can be found in the PTO file cabinet in the front office. Please help care for these boards by bringing them back inside when you are finished using them — and wiping them clean.
5. Flyers in Backpacks
In an effort to be green we try to limit the amount of paper that is sent home but sometimes it really is the best way to get your information out. Anything going home in backpacks needs to be approved by the PTO president and/or school principal. Flyers should be given to the front desk/office for distribution. When thinking about the timing of your flyers, please keep in mind that most teachers send home papers in either a Friday or Monday folder.
6. Paperless Post/Evite
The PTO has created an account in both Paperless Post and Evite, to use to create electronic invitations and track attendance for school events. The communications team ensures the current parent e-mail list is uploaded to both accounts, making it easy to send out an evite to the parent population. Please note: these accounts are to be used for all-school events only, such as Fall Luncheon, Parent Party or Bingo Social. The vice president of communications can give you the login info.