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Hubbard Woods PTO

Hubbard Woods PTO

Bringing parents & teachers together to benefit the school, its students & their families.

Note: We can only provide details about PTO-coordinated events on this web site.
​For details about school-sponsored events, please contact Jennifer Hartlett.
  • PTO at Work
    • PTO Committee Sign-up
  • Events
    • Book Fair
    • Field Day
    • Fourth Grade Farewell
    • Hubbard Woods Social
    • Mayfest
    • Teacher & Staff Appreciation Week
  • Student Programs
    • Bike Rodeo
    • After School Enrichment Programs
    • World Travelers
  • Parent Resources
    • About Hubbard Woods
    • Back to School Online Payments for 2023-2024 School Year!
    • Community Resources
    • District Calendar (Printable)
    • District 36 Web Site
    • Green Initiatives
    • Hubbard Woods School Directory
    • Item Newsletter
    • Marla’s Brown Bag Lunch
    • Pizza Fun Lunch
    • Spirit Wear
    • Traffic Flow Patterns
Home / PTO Resources

PTO Committee Sign-up

Hubbard Woods School needs parents to lend their time and talents by joining one (or more!) of our many committees. Please consider signing up! Check out the sign-up genius to see which committee you would like to join this year.

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PTO Minutes from Meetings

Minutes from PTO Executive Board Meetings for 2024-2025

PTO Minutes 5/6/2025

PTO Minutes 4/8/2025

PTO Minutes 3/11/2025

PTO Minutes 2/11/2025

PTO Minutes 1/14/2025

PTO Minutes 12/10/2024

PTO Minutes 11/12/2024

PTO Minutes 10/8/2024

PTO Minutes 9/10/2024

Minutes from PTO Executive Board Meetings for 2022-2023

PTO Minutes 5/31/2023

PTO Minutes 5/3/2023

PTO Minutes 4/5/2023

PTO Minutes 3/8/2023

PTO Minutes 2/8/2023

PTO Minutes 1/11/2023

PTO Minutes 11/29/2022

PTO Minutes 10/26/2022

PTO Minutes 9/7/2022

Minutes from PTO Executive Board Meetings for 2021-2022

PTO Minutes 5/4/2022

PTO Minutes 4/6/2022

PTO Minutes 3/2/2022

PTO Minutes 2/2/2022

PTO Minutes 1/5/2022

PTO Minutes 12/1/2021

PTO Minutes 11/3/2021

PTO Minutes 10/6/2021

PTO Minutes 9/1/2021

Minutes from PTO Executive Board Meetings for 2020-2021

PTO Minutes 5/5/2021

PTO Minutes 4/7/2021

PTO Minutes 3/11/2021

PTO Minutes 2/3/2021

PTO Minutes 1/6/2021

PTO Minutes 12/2/2020

PTO Minutes 11/11/2020

PTO Minutes 10/7/2020

PTO Minutes 9/9/2020

Minutes from 2019-2021

Minutes from the  Jan. 8th meeting 

PTO Donation


HW PTO Donation (help fund the PTO programs HW enjoys)
Family Name



Hospitality

Each committee/PTO member is responsible for providing refreshments (water bottles/coffee) at meetings and events.  Committee budgets have been adjusted as necessary to reflect this expectation.

Check the PTO closet first for beverages/snacks leftover from a previous event.  If you have leftovers from your event, please store in the closet for other committees to use.

When a member of the PTO Exec Board hosts a monthly meeting, they cover their own refreshments cost.

 

Finances

A few notes if your committee handles monetary transactions:

1.     Checks should be made payable to “Hubbard Woods PTO”
2.     Please do not hold onto checks:  Give them to the Assistant Treasurer, for deposit ASAP.  No check should be held longer than 30 days from the time it is dated.
3.     If you need to be reimbursed for purchases please submit your receipts and the check reimbursement form to the Treasurer, in a timely manner.  There is a check request folder in the PTO filing cabinet in the main office.  You may also request an electronic copy of the reimbursement form from the PTO President, or from either of the Treasurers.  Please note: reimbursements cannot be made after June 30.  This is strictly enforced by our tax auditor.

Forms and Resources

Forms and Official Documents
The following can be found in the PTO Filing Cabinet in the main office:

  1. Tax Exempt letter (download)
  2. Check Reimbursement form (HW PTO Check Request Form)
  3. Your Committee Folder

Resources for Committee Chairs:

  • Communication Options
  • Materials and Supplies

Materials and Supplies

Before purchasing supplies for your committee please check the following locations as we may already have what you need!  Also, in keeping with the school’s Green Initiatives, please try to use recyclable and reusable products when possible. The environmental committee chair is a wonderful resource for ideas (and help!) in this area.  For instance, in past years this person has worked closely with the Mayfest team to implement a number of sustainability initiatives.
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Communications

There are a number of ways to promote your events/activities and otherwise communicate with the Hubbard Woods School community.

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Recent Posts

PTO Committee Sign-up

New Spirit Wear Store

Helpful Links

Pizza Fun Lunch

Marla’s Brown Bag Lunch

Item Newsletters

Volunteer Opportunities

PTO Committee Sign-up

Upcoming Events

for Hubbard Woods & D36

July 4, 2025
  • Spirit Day- HW

    Wear HW attire or blue and white!

  • Spirit Day- HW

    Wear HW attire or blue and white!

  • 🦝HW Spirit Day🦝

    Wear HW attire or blue and white!

August 1, 2025
  • Spirit Day- HW

    Wear HW attire or blue and white!

  • Spirit Day- HW

    Wear HW attire or blue and white!

  • 🦝HW Spirit Day🦝

    Wear HW attire or blue and white!

 

 

© Hubbard Woods PTO
For additional details about the PTO Board or any committee, please email hubbardwoodspto@gmail.com